Use team and profile properties

Profile properties

To create a profile property, follow these steps:

1. In the lower-right corner of the add-in pane, click the three dots. Then select Profile.
   
2. Next to My Properties, click the Edit properties button.
   
3. Select Add Property.
   
4. Enter the name and the value of the new property. Then select Save.
   

   Tip. The HTML icon means that you can enter a piece of HTML code to format a property the way you want.
   

The created property will appear in the Custom section. To edit or delete the property, open the More menu, and then select the necessary option.

Team properties

To create a team property, follow these steps:

1. On the add-in pane, right-click a team, and then select Manage Team.
   
2. In the Shared Email Templates app that will open in your default browser, click the three dots next to the team's name, and then select Team Properties.
   
3. A sidebar with team properties will appear. Select the Add Property button.
   
4. Enter the name and the value of the new property, and then click Save.
   

   Tip. The HTML icon means that you can enter a piece of HTML code to format a property the way you want.
   

The new team property is in the Custom section now. To edit or delete the property, select the necessary option on the More menu.

DateFormat property

You can set a default format for dates with the DateFormat property. If the default date format is intended for your team templates, create DateFormat as a team property. If it's for your personal templates only (My Templates), add DateFormat to the profile properties.

Available default formats

• m/d/yyyy
• m/d/yy
• dddd, mmmm d, yyyy
• mmmm d, yyyy
• mm/dd/yyyy
• mm/dd/yy
• dd/mm/yyyy
• dd/mm/yy
• dd-mmm-yyyy
• yyyy-mm-dd

Abbreviations and their meaning

• yy—two-digit year (e.g. 21)
• yyyy—four-digit year (e.g. 2021)
• m—one-digit month (e.g. 4)
• mm—two-digit month (e.g. 04)
• mmm—three-letter abbreviation for month (e.g. Apr)
• mmmm—month spelled out in full (e.g. April)
• d—one-digit day of the month (e.g. 2)
• dd—two-digit day of the month (e.g. 02)
• ddd—three-letter abbreviation for day of the week (e.g. Sat)
• dddd—day of the week spelled out in full (e.g. Saturday)

DateLocale property

To set a default language tag for dates, use the DateLocale property. If the language tag is intended for your team templates, create DateLocale as a team property. If it's for your personal templates only (My Templates), add DateLocale to the profile properties.

You can find the necessary language and country on the Supported locale codes page on the Microsoft Learn website, and then enter the corresponding tag from the "Code" column as a property value. For example, this code refers to the French language spoken in Luxembourg: "fr-lu".

How to insert properties into templates

You can use the following properties in your templates:

• mailbox properties (for example, EmailAddress or TimeZone)
• profile properties (for example, FirstName, LastName, or FullName)
• team properties (for example, DisplayName)
• Azure AD properties (for example, companyName or jobTitle)

You'll need the Insert macro.

1. Start creating a new template or editing an existing one. Place the cursor where a property is needed, and then select the Insert macro button.
   
2. Select the necessary option: Insert Mailbox Property, Insert Profile Property, Insert Team Property, or Insert Azure AD Property.
   
3. A dialog containing available properties will appear. Select the property you need, and then click OK.
   
4. Save your template.